5 Event Management Trends to Copy in Your Next Event
Gone are the days of manual planning and scrutinizing over every tiny detail. Event management technologies have evolved significantly in recent years, and they’re no longer the well-coveted secret of large and international enterprises. Access to these technologies has never been easier, for SMEs and multinationals alike. Undergoing constant development, companies like EventBank are introducing new and improved features aimed at accuracy and efficiency in event organization processes. Trends in event management are getting more odd and technological, and EventBank is a reflection of some of these trends.
Event management is an ever-changing industry, and keeping on top of new trends and technologies needs to be a top priority. Event attendees, corporate or otherwise, have higher expectations of event planners than they did ten years ago. But meeting these expectations don’t have to be an arduous task with the use of innovative new technologies.
Jump to a Trend
Event Management Software Adoption
Only with an event management software can you personalize an attendee’s experience, and their interaction with your company. 2019 is saying goodbye to the manual process, and hello to the fully-automated all-in-one event management cloud!
Once attendance is assured, it is equally as important that check-ins on the day run just as smoothly, and with as much precision as the event lead up. Checking in to an event should be even simpler than event registration, and all-in-one event management software makes this a reality.
Unlike in the past, where attendees were queueing for twenty minutes, or in extreme cases, hours, outside the event venue, event management software has improved the efficiency check-in processes remarkably. In fact, event check-in should be so seamless a process that attendees do not even think about it besides providing their name. Queues do not belong at events in the twenty-first century, and event management software is ensuring this.
We’ve already established that event attendees are expecting personalization from event planners and check-ins so smooth they go unnoticed, but they’ll also be expecting mobile, pocket accessible networks and networking opportunities. With separate apps for event managers, attendees and members EventBank has transformed the way communities network and improved the engagement between organizations and attendees. Staying in the loop with business and event updates is an understandable expectation to have, and mobile apps are delivering on this.
Interested in event management software yourself? Book a demo and see how EventBank’s event management software can help boost your next event!
The VIP Experience
Event attendees like to be made to feel that they are important and that their interests and expectations matter to event planners. Event planning software, such as EventBank, have built-in features to give your attendees a personalized VIP experience from the moment the invitation is sent. Using the CRM function, you are able to filter people by their job title, previous event attendance, and even dietary preference, giving them the impression that you – as the host – know and care about their event experience.
This feature also means that event planners have the capability to personalize the marketing of an event by segmenting their CRM into groups of similar interests or experience. This database of knowledge enables you to tailor your approach to individuals or groups in getting their registrations and ultimately, attendance.
Event organizers will experience improvements to their marketing campaigns, approach to customer relationship management and real-time analytics. These interactions enable you to draw conclusions about what your attendees look for in an event, and how they respond to your marketing tactics – both invaluable to planning a successful event. Without event management technology, data and metrics relating to the success of, or engagement of an event are nearly inaccessible.
As mentioned previously, event management software enables the event planner access to comprehensive data and analysis about their members’ and attendees’ interaction with an event. Information such as how many events a member has attended, how many newsletters they are subscribed to, and how many of them they are opening is all available to you with the click of a button. These insights are absolutely vital in the landscape of modern event management, as they enable improvements and customizations to be made with an efficiency that wasn’t available ten years ago.
At EventBank we’re aware that that event planning is a complex process, which is why we’ve created an all-in-one platform which simplifies the event management task. You no longer need multiple applications, tabs or notebooks open at any one time because the EventBank platform logistically manages your event all from one easy-to-use platform.
While it’s still relatively new, virtual reality (VR) and augmented reality (AR) technologies are attractions which event organizers should take advantage of, and incorporate them into their event agendas.
Slowly encroaching into the territory of mainstream media, VR and AR technologies will be event essentials in the not too distant future. In fact, recently in December 2017, a Facebook event using the EventBank all-in-one event management cloud in Beijing employed the use of VR technologies – an exciting first for us!
We have an awesome guide on how to get started using VR at events!
They are immersive technologies that are sure to guarantee attendee satisfaction and enjoyment. Word-of-mouth marketing will still be as valuable as ever, and linking your company with VR and AR technologies by incorporating them into your event will have social media abuzz with photos and discussions from your event.
VR and AR also have a conversational ‘ice-breaking’ potential in networking situations, which is sure to help your attendees maximize their networking intentions in event attendance. Companies like Facebook, Samsung, Coca-Cola, and Google have all already invested in, and incorporated VR and AR technologies into their events and seen huge improvements in attendee engagement. VR is not only a ‘trend’ to watch and participate in, but it’s also an event asset here for the long haul – so be sure to get on board now!
Event organizers around the world are starting to hop on a recent trend of offering less seating than the expected amount of attendees.
What’s that? Not enough seats for attendees? Isn’t that supposed to be rule #1 in event management?
But no, these days engagement has become the #1 indicator for success at events large and small, and less about how many heads you can count in the room. By creating an engaging space that encourages interaction and networking among your attendees, why give them seating? People get less mobile, relaxed and frankly just too lazy to get up and meet others.
By providing less seating you’re creating a reason for people to get up and walk around, move, and end up talking to people they wouldn’t have had they been sitting. Of course offer baseline seating for folks who can’t stand for long periods, but don’t give people a reason to plop down.
There is currently an enormous industry demand for a fully-automated all-in-one event management software, and EventBank has answered the call with absolute precision. EventBank’s event management cloud is on-trend with what’s to come in event planning for 2019.
If you want to learn more about how EventBank can help you with your events, Book a Demo with us and we’ll show you around the platform.